Wessex Garages Ltd.
General Data Protection Policy
Wessex Garages Ltd needs to collect and use certain types of information about the Individuals or Service Users who come into contact with Wessex Garages Ltd in order to carry on our work. This personal information must be collected and dealt with appropriately whether is collected on paper, stored in a computer database, or recorded on other material and there are safeguards to ensure this under the Data Protection Act 1998.
2. Data Controller
Wessex Garages Ltd is theData Controller under the Act, which means that it determines what purposes personal information held, will be used for. It is also responsible for notifying the Information Commissioner of the data it holds or is likely to hold, and the general purposes that this data will be used for.
Wessex Garages Ltdmay share data with other agencies such asthe local authority, funding bodies and other voluntary agencies.
The Individual/Service User will be made aware in most circumstances how and with whom their information will be shared.There are circumstances where the law allows Wessex Garages Ltdto disclose data (including sensitive data) without the data subject’s consent.
Wessex Garages Ltd regards the lawful and correct treatment of personal information as very important to successful working, and to maintaining the confidence of those with whom we deal.
Wessex Garages Ltd intends to ensure that personal information is treated lawfully and correctly.
To this end, Wessex Garages Ltd will adhere to the Principles of Data Protection, as detailed in the General Data Protection Regulations.
Specifically, the Principles require that personal information:
Wessex Garages Ltdwill, through appropriate management and strict application of criteria and controls:
4. Data collection
Informed consent is when
Wessex Garages Ltd will ensure that data is collected within the boundaries defined in this policy. This applies to data that is collected in person, or by completing a form.
When collecting data, Wessex Garages Ltd will ensure that the Individual/Service User:
5. Data Storage
Information and records relating to service users will be stored securely and will only be accessible to authorised staff and volunteers.
Information will be stored for only as long as it is needed or required statute and will be disposed of appropriately.
It is Wessex Garages Ltdresponsibility to ensure all personal and company data is non-recoverable from any computer system previously used within the organisation, which has been passed on/sold to a third party.
6. Data access and accuracy
All Individuals/Service Users have the right to access the information Wessex Garages Ltd holds about them. Wessex Garages Ltd will also take reasonable steps ensure that this information is kept up to date by asking data subjects whether there have been any changes.
In addition, Wessex Garages Ltd will ensure that:
This policy will be updated as necessary to reflect best practice in data management, security and control and to ensure compliance with any changes or amendments made to the General Data Protection Regulations.
In case of any queries or questions in relation to this policy please contact the Wessex Garages Ltd Data Protection Officer.
Glossary of Terms
Data Controller – The person who (either alone or with others) decides what personal information Wessex Garages Ltdwill hold and how it will be held or used.
Data Protection Act 1998 – The UK legislation that provides a framework for responsible behaviour by those using personal information.
Data Protection Officer – The person(s) responsible for ensuring that Wessex Garages Ltd
follows its data protection policy and complies with the Data Protection Act 1998.
Individual/Service User – The person whose personal information is being held or processed by Wessex Garages Ltd for example: a client, an employee, or supporter.
Explicit consent – is a freely given, specific and informed agreement by an Individual/Service User in the processing of personal information about her/him. Explicit consent is needed for processing sensitive data.
Notification – Notifying the Information Commissioner about the data processing activities of Wessex Garages Ltd , as certain activities may be exempt from notification.
Information Commissioner – The UK Information Commissioner responsible for implementing and overseeing the Data Protection Act 1998.
Processing – means collecting, amending, handling, storing or disclosing personal information.
Personal Information – Information about living individuals that enables them to be identified – e.g. name and address. It does not apply to information about organisations, companies and agencies but applies to named persons, such as individual volunteers or employees within group.
Sensitive data – refers to data about: